Privacy Policy
Last updated: August 30, 2025
Introduction
Welcome to Workform.ai ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered platform for team collaboration and productivity. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access or use our services.
Information We Collect
Personal Information
We may collect personally identifiable information that you voluntarily provide when:
- Creating an account (name, email address, profile information)
- Using our services (chat messages, documents, project data)
- Contacting customer support
- Subscribing to newsletters or updates
Usage Data
We automatically collect certain information about your device and usage patterns, including IP address, browser type, operating system, access times, and pages viewed.
Cookies and Tracking Technologies
We use cookies, web beacons, and similar tracking technologies to enhance your experience, analyze usage patterns, and provide personalized content.
How We Use Your Information
We use the information we collect for various purposes, including:
- Providing, operating, and maintaining our services
- Improving and personalizing user experience
- Processing AI interactions and generating responses
- Communicating with you about updates, security alerts, and support
- Analyzing usage patterns to improve our platform
- Detecting and preventing fraud, abuse, and security issues
- Complying with legal obligations
AI and Data Processing
Workform.ai uses artificial intelligence to process and analyze your content. This includes:
- Chat messages and conversations for generating AI responses
- Documents and files for content analysis and suggestions
- Usage patterns for improving AI model performance
Your data may be processed by third-party AI service providers under strict data processing agreements that ensure your privacy and security.
Data Sharing and Disclosure
We may share your information in the following circumstances:
- With your consent: When you explicitly authorize us to share your information
- Service providers: With trusted third parties who assist in operating our platform
- Legal requirements: When required by law, court order, or government request
- Business transfers: In connection with mergers, acquisitions, or asset sales
- Safety and security: To protect rights, property, or safety of users and others
Data Security
We implement industry-standard security measures to protect your personal information, including encryption at rest and in transit, secure authentication protocols, regular security audits, and employee access controls. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
Data Retention
We retain your personal information only as long as necessary to fulfill the purposes outlined in this privacy policy, comply with legal obligations, resolve disputes, and enforce our agreements. When we no longer need your information, we will securely delete or anonymize it.
Your Privacy Rights
Depending on your location, you may have the following rights:
- Access: Request information about the personal data we process
- Correction: Request correction of inaccurate or incomplete data
- Deletion: Request deletion of your personal data
- Portability: Request a copy of your data in a portable format
- Restriction: Request restriction of processing in certain circumstances
- Objection: Object to processing based on legitimate interests
- Withdraw consent: Withdraw consent where processing is based on consent
To exercise these rights, please contact us at [email protected].
International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure that such transfers comply with applicable data protection laws and implement appropriate safeguards to protect your personal information.
Children's Privacy
Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information.
Changes to This Privacy Policy
We may update this privacy policy from time to time. We will notify you of any material changes by posting the new privacy policy on this page and updating the "Last updated" date. Your continued use of our services after any modifications indicates your acceptance of the updated privacy policy.
Contact Us
If you have any questions about this privacy policy or our privacy practices, please contact us: